On-Site Management
At your request, Meeting Resources can offer full service on-site management to ensure your entire event runs smoothly and is executed flawlessly.
From the initial planning, coordination and preparation to the numerous last-minute details, we can oversee all aspects of your event. Our experience and flexibility mean we are always anticipating unexpected problems, freeing you to concentrate on the content of your meeting.
Our experience and flexibility means we are always anticipating the unexpected. By attending to all of the on-site details, we free your time to spend on the objective, content and goals of your event.
We look forward to discussing these services with you anytime at (480) 282-8661 or you can e-mail us at sales@meeting-resources.com and we will respond to you immediately.
Our on-site services include:
Pre-convention
- Rooming list management
- Hotel/vendor pre-cons
- Guarantee/attendee counts
- Special event/team building coordination
- Conference Registration
On-Site
- Arrivals & ground transportation
- Manage staffing levels
- Manage attendee flow, arrivals
- Package delivery & storage
- Office set-up
- Verify meeting room set-ups
- Check audio/visual equipment
- Manage food & beverage functions
- Attend to VIPs
- Manage conference registration desk
- Liaise with hotel staff
Post-Convention
- Manage attendee flow, departures
- Manage VIP baggage pulls
- Verify accuracy of hotel and all suppliers final bill
- Post-con meeting with all departments and suppliers
