On-Site Management

At your request, Meeting Resources can offer full service on-site management to ensure your entire event runs smoothly and is executed flawlessly.

From the initial planning, coordination and preparation to the numerous last-minute details, we can oversee all aspects of your event.  Our experience and flexibility mean we are always anticipating unexpected problems, freeing you to concentrate on the content and goals of your event.

Our on-site event services include:


  • Rooming list management
  • Hotel/vendor pre-cons
  • Guarantee/attendee counts
  • Special event/team building coordination
  • Conference Registration


  • Arrivals & ground transportation
  • Manage staffing levels
  • Manage attendee flow, arrivals
  • Package delivery & storage
  • Office set-up
  • Verify meeting room set-ups
  • Check audio/visual equipment
  • Manage food & beverage functions
  • Attend to VIPs
  • Manage conference registration desk
  • Liaise with hotel staff


  • Manage attendee flow, departures
  • Manage VIP baggage pulls
  • Verify accuracy of hotel and all suppliers final bill
  • Post-con meeting with all departments and suppliers

Carry on to: Strategic Meeting Management